STATUTE OF TIGNE’ JUDO CLUB (YEAR 2008) 1. Name The name of this Club shall be known as Tigne’ Judo Club 2. Aims and Objectives The aims of the Club shall be: (a) To encourage people of all ages to participate in the sport of Judo as a means of promoting a healthy life-style and well being. (b) To act as a strictly amateur and non-commercial sports organisation. (c) To promote the concept of fair play. (d) To promote the concepts of consistency, persistence and perseverance and personal integrity. 3. Membership Tigne’ Judo Club is open to membership to people of all ages irrespective of sex, nationality, race, colour, religious and political creeds. 4. Affiliations (a) Tigne’ Judo Club shall be affiliated to the Malta Judo Federation & Associated Disciplines. 5. Administration Tigne’ Judo Club is to be administered by a Management Committee in accordance with the concepts of good corporate governance. Said Management Committee is to be composed of a minimum total of five (5) and a maximum total of seven (7) members. 6. Duties of Management Committee The duties of the Management Committee are as follows: (a) To set general Club policies and formulate and approve the annual training plan; (b) Ensuring that members are technically prepared in the sport of Judo; (c) To take care of all aspects of the day-to-day running of the Club; (d) To collect membership fees as well as organise activities aimed at financing the Club. (e) To ensure that at no time are the Club’s finances in deficit. (f) To keep and to present annual audited accounts. (g) To keep members informed about all that which is happening within the Club and the Sport (h) To ensure that order and discipline are kept at all times. 7. Composition of Management Committee The Management Committee shall be composed as follows: (a) One Club Manager, (b) One Secretary; (c) Three to Five Committee Members whose functions will be determined according to the exigencies of the time. 8. Co-options by Management Committee If during the term of office of the Management Committee, vacancies are created on the said Committee, the Committee is at liberty to co-opt members who are in conformity with Article 11 of this Statute, as members of the Committee. 9. Election to the Management Committee The Management Committee is to be elected by means of a secret ballot during the Club’s Annual General Meeting. 10. Confirmation of Non-Contested Members If the nominees for the Management Committee are not contested, a secret vote of confidence, with a simple majority, during the Annual General Meeting is required for them to be confirmed in office. 11. Eligibility for Nomination to Management Committee In order to be eligible for nomination to the Management Committee, the following requisites are necessary: (a) Must be 18 years of age; (b) Must have been a member for at least two (2) consecutive years prior to the date of the Annual General Meeting. (c) Must not be undergoing a period of suspension; (d) Must have a clean bill of conduct, legally speaking; (e) Must be a fully paid up member; 12. Conduct of Elections to the Management Committee (a) Every paid up and registered member is to be notified by post or by email, not later than fifteen days prior to the date of the Annual General Meeting, that nominations are open for election to the Management Committee. Should unforeseen circumstances arise, said notification can be made by the use of the sms. (b) Nominations are to be received by the Secretary who is to give a signed acknowledgement; (c) Nominations are to be handed in by not later than seven (7) days prior to the date of the Annual General Meeting so that the outgoing Management Committee will have sufficient time to print the relative votes should these be necessary; (e) Nominations are to be made on the official form. This shall consist of a short statement, whereby the person being nominated shall be named together with the post for which he/she is contesting. This statement is to be signed by the proposer and the seconder. Underneath, there is to be a statement by the person being nominated, indicating that he/she accepts the nomination. (f) Members proposing or seconding a nomination, have to fulfil all the requisites of Article 11 of this Statute. (g) Nobody can be nominated for more than one post; (h) Elections are to be conducted by an Electoral Officer nominated during the Annual General Meeting from amongst the members present, and who is not contesting for election to any post. Those members who have nominated or seconded someone for a post on the Management Committee cannot be nominated to this post. (i) While the election is in progress, no one may enter or go out of the room; (j) Those votes which are not going to be used have to be cancelled before the election commences; (k) The votes before being issued have to be signed by the Electoral Officer; (l) The votes have to be counted in front of all the members present; (m) Only members who are eighteen (18) years of age and have been members for at least two (2) years prior to the date of the Annual General Meeting are eligible to vote for the election of Official and Members of the Management Committee. (n) No member can appoint a proxy to act and vote on his/her behalf. 13. Term of Office of Management Committee (a) The term of office of the Management Committee is of two (2) years. (b) The members of the Management Committee shall keep their posts until such time as a new Committee is elected. Outgoing members of the Committee can contest for re-election if they so wish. 14. Standing Orders The Management Committee is to conduct its business according to the Standing Orders as laid down in Appendix A of same Statute. 15. Date of Annual General Meeting The Annual General Meeting has to be called once a year, not later than the last Sunday of September. 16. Agenda of Annual General Meeting (a) (b) (c) Amendments to Statute; (d) Election of Management Committee every second year. (e) Other matters. 17. Persons Eligible to attend the Annual General Meeting Members over eighteen (18) years of age and parents of members under eighteen (18) years of age are eligible to attend the Annual General Meeting. However, only fully paid-up members over eighteen (18) years of age are eligible to vote. 18. Amendments to Statute (a) Amendments to the Statute are to be handed to the Secretary by not later than seven (7) days before the date of the Annual General Meeting and have to be signed by the Proposer and the Seconder; (b) Proposers and Seconders of amendments to the statute have to be persons who fulfil all the criteria of Article 11 of this Statute (c) Amendments to the Statute have to be discussed during the Annual General Meeting and passed with a majority of two-thirds (⅔) of the members over eighteen (18) years of age present; 19. Quorum of Annual General Meeting The Annual General Meeting is valid regardless of the number of members present. 20. Extraordinary General Meetings (a) An Extraordinary General Meeting can be convened either if the Management Committee deems it to be so proper, or if two thirds (⅔) of the registered members over eighteen (18) years of age and/or parents of members under 18 years of age, request in writing, the Committee to do so. (b) When the Extraordinary General Meeting is convened, it has to be called with a specific agenda in mind. 21. Quorum of Extraordinary General Meeting The quorum of such meetings shall be the same as in Clause 19 above. 22. Circumstances not covered by the Statute If circumstances arise which are not covered by the Statute, the decision of the Management Committee is valid and final. 23. Disciplinary Proceedings (a) When the Management Committee deems it proper that a member/s should undergo disciplinary proceedings, the member/s concerned is/are to be notified by the Secretary, in writing, of the charges being submitted in their regard/s. (b) The Management Committee is to make arrangements with the Kunsill Malti Ghall-Isport to appoint a Committee to hear the case and issue its decision. (c) Said decision will be binding on all parties concerned. 23. Participation in Activities It is the prerogative of the Management Committee to decide in which activities the Club is to participate in, according to the needs of the Club’s well being and which do not contravene the provisions of this Statute. 24. Honorary Posts The Management Committee shall have the right to propose non-members and former members for the posts of Honorary Presidents and Honorary Members. Said posts may be for life if the Committee deems it to be so proper. The holders of the above mentioned posts are not eligible to have a vote on the Committee or during any General Meeting. The number of said posts shall not exceed one (1) in the case of Life Honorary President; two (2) in the case of Honorary President and two (2) in the case of Honorary Members 25. Disbandment Should circumstances arise which do not allow the Club to function on a regular basis for a period of not more then three months, the Management Committee is to call an Extra-Ordinary General Meeting during which a decision is to be taken as to whether or not to declare the Club as being in a state of disbandment. Should at least one member wish to try to re-activate the Club, all assets will be loaned to him/her for a period of one (1) year under the trusteeship of a Legal Advisor. After the lapse of this period, the Legal Advisor is to re-convene the Extra-Ordinary General Meeting for a final decision regarding the ultimate future of the Club and its assets. In the event that the members convened for the extra-ordinary general meeting decide that the Club should be irrevocably disbanded, all the Club’s fixed assets are to be donated to the Malta Judo Federation & Associated Disciplines. The Club’s liquid assets are to be donated to a charitable institution/organisation. The charitable institution/organisation is to be decided upon by the members convened and present for the extra-ordinary general meeting during the course of the meeting’s proceedings.